BOARD MEETING MINUTES FOR All Accessible Sports Complex & Park, Inc

I. MEETING DETAILS

• Chairperson: Melissa Eaton
• Secretary: Vacant
• Date: 09/18/2024
• Time: 6:00 pm
• Location: Cristy’s Pizza
• Street Address: 1436 Tiki Ln.
• City: Lancaster
• State: OH Zip: 43130

II. In Attendance:

Melissa Eaton, Sally Grimm, Derek Upp, Ed Gamble, Jeff Williams, Therese Ryckman, John Pekar, Brock Newman

III. Approval of minutes.

Jeff Williams made a motion to accept, Derek Upp 2nd motion, all voted to accept minutes of both 7/18/24 & 8/15/24 meetings.

IV. BUSINESS.

1. Balance in fund - $698,892.76. New activity since last meeting – paid $795 to Clark Insurance for Directors & Officers insurance coverage.
2. The Subgrant Agreement for Accessible Communities Grant with Fairfield DD ($500,000) was updated with our suggested changes, and it has been signed by both parties.
3. MOU (Memorandum of Understanding) agreement was finalized and signed by all parties. The Board approved the MOU with the Lancaster Parks by email vote on 9/30/24.
4. ODNR grand update - it was renewed for the next budget cycle and the funds are still available for the project. Lancaster Parks will be handling the grant process on our behalf.
5. The board expressed the importance of working on a reimbursement agreement between our organization and the Lancaster Rotary club regarding the $500,000 funds we will be using towards the playground equipment.
6. There is still an open seat on the board for the Secretary position.
7. Next meeting was scheduled for 10/23/24 at 6:00pm at SOCIL, 418 S Broad St, Lancaster.

V. ADJOURNMENT.

Motion to approve by: Second motion by

# of board members approve: # of board members deny:

Accessible text version of 09.18.24-meeting.pdf.