BOARD MEETING MINUTES FOR All Accessible Sports Complex & Park, Inc

I. MEETING DETAILS

II. In Attendance:

Melissa Eaton, Sally Grimm, Derek Upp, Ed Gamble, Jeff Williams, John Pekar

III. Approval of minutes.

IV. BUSINESS.

  1. Balance in fund - $700,737.79. No new activity since the last meeting.
  2. 990 return for the organization has been filed and awaiting bill that will be paid out of the fund.
  3. Board of Directors – reviewed by-law requirements. Took nominations and voted to re-establish board due to vacancies. The following updated board was established via unanimous vote: Melissa Eaton President Jeff Williams Vice President Melissa Eaton Treasurer Edward Gamble, Jr. Secretary David Macioci Derek Upp Sally Grimm John Pekar
  4. Directors & Officers insurance, Crime Insurance – discuss quote and if the board wants to buy insurance for the organization. Delayed decision until next meeting due to getting a quote from another company.
  5. Update from Lancaster Parks partnership:
    1. Did a presentation to Lancaster Parks board – they are very interested in a partnership.
    2. Shared concepts from Parks, July 10th public meeting attended well. Steve Gayfield with Parks will plan on attending our next meeting. Right now, the Parks have the Law Director of the city working on a MOU (memorandum of understanding) between us and the Lancaster Parks.
    3. Had a meeting with Lancaster Parks & Rotary Club – Rotary is raising funds to put an all-accessible playground at Miller Park next to our All-Accessible Field.
    4. $500,000 funds from DD – needs to be spent in 2024. Working with Lancaster Parks & Rotary to find the best route to make this happen. Discuss potential options to make this happen – pre buy playground equipment and store it (with an agreement between us and Rotary), do the groundwork in the fall for the field, revamp the bathrooms to make them all accessible and accessible to both the pool and the outdoor park, assist with architectural fees, pre buy the rubberized turf.
    5. Discussed the ramifications of doing any “construction” at the site with the $500,000 grant by the end of the year – contract under us with our organization being responsible for the management of the contractor through the process The board felt that we don’t have the capabilities as an organization to manage the construction process currently.
    6. Our project should be included as Phase 1 of the Miller Park project.
  6. Grant from Tim Shaffer’s office – ODNR has been recently extended so that we still have access to those funds.

V. ADJOURNMENT.

Minutes submitted by: Print Name: Edward Gamble Approved by: Print Name:

Accessible text version of 07.18.24-meeting.pdf.